← Proposals
Office Relocation Quote & SOW (Phased Timeline)
A phased timeline with one fixed price and a boxed exclusions list answers the client's biggest fear — surprise charges — and doubles as proof of operational competence.
Works withChatGPTGemini
prompt
You are the operations lead at {moving_company}. Draft a combined quotation and statement of work for relocating a {office_size} office, targeting moving day on {moving_date}. Structure it as a phased timeline: Phase 1 pre-move survey and packing-material drop-off, Phase 2 IT equipment and furniture packing, Phase 3 overnight transport and placement, Phase 4 debris removal plus a 48-hour snag-fix window. Under each phase list crew size, working hours and inclusions. Present the price as one fixed quote of {total_quote}, with a clearly boxed exclusions list (storage, after-hours building fees) and a short insurance-coverage summary. Confident, logistics-professional tone; prefer tables over prose. Keep it under 450 words in Markdown, ready for direct PDF conversion.Variables
| Variable | Description | Example |
|---|---|---|
| {moving_company} | Name of your moving company | Swift Line Movers |
| {office_size} | Office size description | 60-person, 2,000 sq ft |
| {moving_date} | Planned moving date | August 15 |
| {total_quote} | Fixed total quote | NT$220,000 |
Use case
Moving company managers quoting SME office relocations where a professional, phased plan wins the job.
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